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Withholding Services for Outstanding Debts

600.600 WITHHOLDING SERVICES FOR OUTSTANDING DEBT POLICY

The college expects that persons who receive services for which a financial obligation is incurred will exercise responsibility in meeting these obligations. Appropriate college staff is empowered to act in accordance with regularly adopted procedures to carry out the intent of this policy, and if necessary to initiate legal action to insure that collection matters are brought to a timely and satisfactory conclusion.

Admission to or registration with the college, conferring of degrees and issuance of academic transcripts, access to college services and facilities may be withheld for failure to meet financial obligations to the college.

Originally adopted by the board of trustees 12/13/00
Renumbered from 600.400 and adopted by the board of trustees: 9/19/07
Last reviewed: 10/25/22
Policy contact: Administrative Services

Related policies and procedures
1600.600 Withholding Services for Outstanding Debts Procedure

1600.600 WITHHOLDING SERVICES FOR OUTSTANDING DEBTS PROCEDURE

  1. Upon receipt of a request for services when there is an outstanding debt owed to the college from the requesting person, the college shall notify the person, in writing by certified mail to the last known address, that the services will not be provided because there is an outstanding debt, and further that until that debt is satisfied, no such services will be provided to the individual.
  2. The notice shall include a statement to inform the requesting person that he or she has a right to a hearing before a person designated by the president of the college on the question of whether a debt exists. The notice shall state that the request for the hearing must be made within twenty-one days from the date of the notice.
  3. Upon receipt of a timely request for a hearing, the person designated by the president shall have the records and files of the college available for review and allow 14 days for the requestor to submit any additional information for review. At the end of the 14-day period, the designee shall hold a brief adjudicative proceeding concerning whether the individual owes or owed any outstanding debts to the institution. After the brief adjudicative proceeding, a decision shall be rendered by the president's designee indicating whether the college is correct in withholding services and/or applying offset for the outstanding debt.
    1. If the outstanding debt is found to be owed by the individual involved, no further services shall be provided.
    2. Notice of the decision shall be sent to the individual within five days after the proceeding.
  4. 4.   Appeal of initial order upholding the withholding of services for outstanding debts.
    1. Any person aggrieved by an order issued under procedure 1600.600 may file an appeal with the president. The appeal must be in writing and must clearly state errors in fact or matters in extenuation or mitigation that justify reversing the prior decision.
    2. The appeal must be filed within twenty-one (21) days from the date of the notification of the order issued under procedure 1600.600 upholding the withholding of services for outstanding debts. The president's determination shall be final.

Approved by the President’s Cabinet: 1/2/01
Presented to the Board of Trustees:
Last reviewed: __/__/__
Procedure contact: Administrative Services

Related policies and procedures
600.600 Withholding Services for Outstanding Debts Policy