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Space Use Procedures

The process to allocate the use of available space (physical rooms) on the WVC campus is outlined below.

  • Staff Member completes the appropriate Space Use Proposal form. (Protected Word documents with fill-in fields.  Complete them electronically, and email them to Heather Maddy.)
  1. Space Use Form - Small (<$20,000)
  2. Space Use Form - Medium ($20,000-$75,000)
  3. Space Use Form - Large (>$75,000)
  • Space Use Proposal is submitted to Administration for a feasibility study.
  • Facilities and IT coordinators work with the VP of Administrative Services to finalize feasibility study.
  • Feasibility Study results return to requestor, their VP/Dean for approval and budget.
  • When applicable, the Dean/VP takes the proposal to the Cabinet for final approval.
  • Approved proposal then is disseminated through the Facilities and IT coordinators to create requisitions and work orders.
  • Effected parties are then notified and schedules coordinated for completion of proposal.

View Procedural Flowchart